Over time, even the best training libraries can become cluttered with outdated, unused, or duplicate content. Regular content audits keep your learners focused, your analytics clean, and your content strategy aligned.
🧭 Step 1: Define What “Outdated” Means for Your Org
Before diving into reports, align internally on what qualifies as outdated or low-value content. Common criteria include:
Created more than 12–18 months ago
Not updated within the last year
Low or no learner engagement
No longer aligned to current policies, branding, or tools
No longer assigned to any Group or Certification
You may also want to tag content as “evergreen,” “seasonal,” or “temporary” to guide future audits.
📊 Step 2: Use Reports to Surface Candidates for Review
You can use two main reports in LemonadeLXP:
🗂 Course Catalog Report
Use these columns:
Date Created / Date Updated → Spot stale content
Status → Flag retired Courses
User Groups → Identify unassigned Courses
Category → Spot legacy topic areas
🎬 Step Catalog Report
Use these columns:
Times Played → Flag low-usage Steps
Contains in Courses → Find orphaned Steps
Date Updated → Catch unreviewed content
Status → Identify published but idle content
🧼 Step 3: Decide What to Revise, Retire, or Remove
Action | When to Use It | Impact |
Revise | Still relevant but outdated info or branding | Retains learner progress and analytics |
Retire | No longer relevant, but needs to stay in history (Courses) | Removes from learner view, keeps data |
Remove | Duplicate, broken, unused, or test content | Permanently deleted, cannot be recovered |
⚠️ Reminder: Removing content may break Courses or erase learner data. Always audit dependencies before deleting.
📅 Step 4: Schedule Audits as a Recurring Task
Content governance isn’t one-and-done. Set recurring checkpoints:
Frequency | What to Review |
Quarterly | Top-played and never-played Steps |
Biannually | All active Courses + Steps in major Certifications |
Annually | Full library—especially anything 18+ months old |
Assign a content owner or designate a rotating stewardship role across teams.
✅ Bonus Tips
📌 Use consistent naming conventions (e.g., add dates or version tags)
🏷️ Tag or label content as “needs review” during audits
📈 Pair cleanup with usage metrics (like “time spent” or “average grade”)
🧠 Summary
A content audit doesn’t need to be overwhelming. With a clear definition of “outdated,” some smart filtering, and a structured review cycle, your team can keep your LemonadeLXP library clean, relevant, and impactful.